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Finance and Administration Manager
Asunción, Asunción, Paraguay | Wildlife Conservation Society
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Finance and Administration Manager
Bancaire et Finance
Finance and Administration Manager
200 jours | Asunción, Asunción, Paraguay | Wildlife Conservation Society
Date de début :novembre 24
Appliquer avant :décembre 04 2020
Industrie : Bancaire et Finance,
Type :Temps plein
Description du poste
Division: Paraguay Program - Global Conservation
Reports to: Country Director – Paraguay Program with dotted line to the Comptroller & CFO of Global Conservation and to the Regional Business Manager
Coordinates with:Program/Project managers, Director of Operations Americas, Controller Latin America, field staff and, other WCS departments in NYC.
Deadline date to apply: 4th December 2020
The Wildlife Conservation Society (WCS) seeks a Finance and Administration Manager to join our Paraguay program. This position provides an opportunity for an individual with a relevant academic background and work experience to join a cohesive, passionate, and committed team in Paraguay.
The primary objectives of the Finance and Administrative Manager are to lead the management of the financial systems, reporting to New York office and donors, country budgetary reporting and controls, monitoring and compliance of internal controls, conduct/coordinate operation reviews of project sites and cash management. The position reports to the WCS Paraguay Director, with a dotted-line report to the VP/Comptroller WCS & Chief Financial Officer Global Division in New York (NY) and to the Regional Business Manager, and coordinates with Program/Project managers, Director of Operations Americas, Controller Latin America, field staff and, other WCS departments in NYC.
Supervise Finance and Administration department
Ensure financial efficiency in all aspects of operations, advising the Country Director of any problems or weakness in financial controls and procedures, and any ways in which costs could be reduced
Strengthen and document administrative and financial policies and procedures
Ensure that highest standards of financial integrity are followed
Ensure that all projects/activities in the country program are respecting national legislation
He or she will carry out activities which his (her) supervisor determines to be carried by administrative-financial personnel within the program.
Support the Director of the Paraguay program in all financial and administrative aspects related to the work of WCS.
Budgeting, projections and cash flow management
Assist the Country Director and Project and Regional Directors in preparing budgets in coordination with the Regional Business Manager, Director of Operations Americas and NY.
Maintain the budget, including budget adjustments according to established procedures
Compile quarterly projections of expenditure and cash flow for projects and country office
Maintain database of project funding, including contracts, project budgets and donor-specific procedures and regulations
Monitoring and managing expenditures
Ensure all expenditures are made in accordance with established procedures
Monitor and review expenditure against budgets on a monthly, quarterly and annual basis and review at least quarterly with Regional Business Manager.
Where expenditures on projects are not in line with budgets, bring this to the attention of the project director and/or country director and regional business manager. Make recommendations to adjust spending accordingly.
Monitor all bank transactions in coordination with WCS NY, prepare checks and approve monthly bank reconciliations.
Where funds are received in-country, ensure they are correctly reported to WCS NY and posted correctly
Ensure complete accounting records are maintained including vouchers, authorizations, and reconciliations, including both paper and electronic records.
Ensure proper tracking of project advances to staff, ensuring that advances are accounted for in a timely manner according to WCS procedures, and that accurate balance sheets are kept.
Prepare and submit accounting and reporting on all country project expenditures to WCS New York according to WCS established procedures and deadlines.
Oversee monthly and year-end closure of accounts, reports and bank reconciliations.
In consultation with the WCS Country Director and the Project Managers/Directors, ensure communication, reporting and administrative requirements of donors are met.
Audit and quality control
Ensure all transactions entered into SAP are correctly and consistently recorded
Ensure revenue and expenditures posted by WCS NY are correct and resolve issues with NY or project staff
Supervise regular petty cash counts out on a weekly basis
Assist in preparation of internal and/or external audits, in coordination with the regional controller prepare audit responses and ensure implementation of accepted recommendations
Contracts and sub-awards
Review budgets for contracts and sub-awards to other organizations to verify that costs are reasonable and sufficient for proposed activities, and meet donor requirements for budget presentation.
Participate in Subrecipient Risk Assessment process.
Ensure that contractees and sub-awardees meet financial reporting requirements
Where necessary, perform audits of contractee or sub-awardee financial systems and reports
Assist country director in establishing salary scales and other benefits, terms and conditions of employment, leave and work schedules in adherence with country program guidelines and national labor laws.
Assist Country Director in evaluations of current national staff levels and competence, and assist in training and recruiting new staff
Oversee preparation of payroll and ensure salary advances are paid and recovered according to WCS’s established procedures.
Monitor leave taken by staff
Ensure that complete personnel files are kept for all staff employed by the country office.
Oversee expatriate staff administration and logistics
General administration and logistics
Oversee management of country office
Ensure equipment and supplies are procured according to needs and budget and inventoried, issued and used in accordance with established procedures
Oversee management of country vehicle fleet
Bachelor degree in Business Administration, accounting major preferred. MBA or CPA a plus.
Bilingual: Spanish and English
Demonstrated ability in development and implementation of financial policies and procedures.
Knowledge of labor laws, social security and processes in Paraguay.
Proactive, independent, with ability to perform teamwork and interact with different types of professionals in a positive way.
Significant experience with financial management of government and agency grants and contracts –minimum 5 years.
At least five years of experience managing a financial area for a corporation or non-profit organization.
Willingness to travel to field sites and WCS headquarters as needed
Good communication skills, both written and verbal, as well as strong analytical skills.
Proven managerial skill and ability to work in a team setting within an organization.
The Finance and Administration Manager will contribute to, expand and uphold the Society's policies towards Equal Employment Opportunities for women, minorities, veterans, the handicapped and other protected groups.
All applicants are encouraged to send cover letter and CV to firstname.lastname@example.org, with the subject Finance and Administration Manager.
Closing Date: 4th December 2020